Hourigan is the go-to fully integrated construction management and development firm when it comes to managing complex projects and delivering them to the highest standards. Our portfolio is filled with many success stories, but we’re most proud of the strong relationships we have built and continue to grow. We’re focused on establishing solid partnerships that are based on collaboration, trust, and respect. Our team approaches each moment with our shared values—lead forward, serve with integrity, and never disappoint—in mind. If you have a collaborative mindset, crave to a make a difference, and want to elevate your career, we have a place for you.
We have an opening for a collaborative and energetic individual to serve as Office Administrator. This role will professionally meet and greet all potential clients and customers, determine their needs, and providing the necessary solution.
Essential Duties and Responsibilities:
- Answer all incoming calls in a professional and positive manner to reflect the culture of the organization
- Greet everyone at front door in a positive manner, determine and provide the assistance they require, and maintain visitor log.
- Manage employee and visitor parking as well as building security
- Perform various administrative support duties for Business Units
- Maintain neatness & cleanliness of the office environment, including the kitchen.
- Prepare all outgoing mail and shipments, as well as maintain postage meter and mailing/shipping supplies
- Order, maintain, and stock all office supplies (including drinks, snacks, and coffee)
- Maintain a schedule of meetings for all conference rooms using Outlook Calendar
- Prepare and maintain conference rooms for all scheduled meetings (supplies, drinks, set up lunches, clean up)
- Assist with set-up for company social events
- Order food for in-office meetings and events
- Participate in the Hourigan Safety and Health Management System (SHMS) by committing to safe work practices, raising concerns, attending and applying safety and health training, and eliminating hazards within your capability and control and the help of safety staff
Qualifications and Experience:
- Three years of experience as a receptionist or in an office support role in a professional services environment with a high level of customer and client contact is preferred. Some college education is desired.
- A strong service-oriented attitude
- Detailed and process oriented
- Organized and strong at task prioritization
- Proactive and able to work independently
- Excellent verbal and written communication skills
- Professional and strong interpersonal skills
- Team-oriented
- Approach every responsibility and interaction with a high level of integrity, fairness, care, and concern
- Lead forward by seeing challenges as a way to create new possibilities and solutions
- Consistently deliver beyond expectations to provide exceptional results
- Proficient in the use of Microsoft Office Suite to schedule appointments, send and receive e-mails, and produce letters and documents. Must have the willingness to learn systems proprietary to Hourigan.
We offer our full-time employees a competitive benefits package including, but not limited to: medical, dental, vision, and life insurances, short-term and long-term disability, 401k employer match, 11 paid holidays and paid time off.
The summary of essential duties and responsibilities listed above is not intended to cover all possible job duties and is subject to change at our discretion.
Hourigan is an Equal Opportunity/Affirmative Action employer. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, age, national origin, disability, sexual orientation, gender identity or expression, genetic information, marital status, amnesty or protected Veteran status in accordance with applicable federal, state, and local laws.
